Personal Assistant (Remotely)

Job description:

We are seeking a reliable and detail-oriented Admin and Accounts Assistant to support our operations in the offshore and offshore property industry. This role is ideal for an individual with strong administrative skills, a basic understanding of bookkeeping, procurement experience, and proficiency in HR software. You will play a crucial role in maintaining efficient office operations, ensuring smooth financial processes, and supporting procurement activities.

Responsibilities:

• Admin Support:

- Handle general administrative tasks, including scheduling, office correspondence, and organizing meetings.

- Maintain and manage office supplies, ensuring timely procurement of necessary items.

- Assist in filing and organizing both physical and electronic documents.

- Support the HR team with basic administrative duties and maintain HR records in the HR software.

• Bookkeeping:

- Assist in maintaining financial records, including preparing and processing invoices and receipts.

- Monitor petty cash and prepare regular reconciliations.

- Support with monthly and quarterly financial reporting.

- Assist in preparing documents for audits and liaising with the accounting team for compliance.

• Procurement:

- Manage purchase orders and track procurement for office supplies and operational needs.

- Coordinate with vendors and suppliers to ensure timely delivery of goods and services.

Ensure proper documentation for all procurement activities and maintain an up-to-date inventory system.

• HR Software Management:

- Assist in maintaining employee records using HR software.

- Support in payroll processing by providing necessary documentation and data to the HR team.

- Ensure the timely update of employee leave records, attendance, and other HR-related tasks in the software.

Must have

• Proven experience in administrative and accounts support roles, preferably in the offshore or property sector.

• Basic understanding of bookkeeping, invoicing, and financial record-keeping.

• Familiarity with procurement processes and vendor management.

• Proficient in using HR software (e.g., [specific software if applicable]).

• Excellent written and verbal communication skills.

• Attention to detail and ability to work independently.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

 Desirable

• Experience in the offshore or property management industry.

• Knowledge of offshore regulations and compliance standards.

How to apply:  Send your resume to kate.ng@axcel.partners and include a short introduction video of yourself in English. This will help us evaluate your English communication skills before proceeding to the next stage.

Benefits

• Opportunity to work in a dynamic, growing sector.

• Collaborative and supportive work environment.

• Competitive salary and benefits.

• This role offers a chance to grow within a dynamic sector while honing your administrative and accounting skills in a specialized field. If you are a proactive, organized individual with a passion for supporting office operations and financial tasks, we encourage you to apply.